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Documentation manager

   Back Region: Belgium Kind of contract: Open-ended Work regime: Fulltime Location: BE - Louvain-la-Neuve
Retour Région: Belgium Type de contrat: Open-ended Régime de travail: Fulltime Lieu: BE - Louvain-la-Neuve
Zurück Region: Belgium Art des Vertrages: Open-ended Arbeit Regime: Fulltime Standort: BE - Louvain-la-Neuve
  返回 地区: Belgium 样的合同: Open-ended 工作体制: Fulltime 地点: BE - Louvain-la-Neuve

Job Description

Description de l'emploi



Scope, Mission

The documentation team is part of the Innovation and Development Systems department. Its mission is to provide most of the user documentation package for all accelerator-based IBA business lines (Protontherapy, Radiopharma solutions and Industrial Solutions).

It is a team composed of several technical writers and documentation assistants (about 10 persons).

Deliverables are typically either user-oriented (e.g. user guides, safety manuals) or for internal use (e.g. project bill-of-material-based technical documentation packages). Every deliverable is important for project delivery, regulatory and safety as well as maintenance purposes. The documentation team also ensures that translations of these documents are ordered and delivered in a timely manner.


As documentation team manager, you interact with several stakeholders to capture the requirements and content of the documentation and then manage the team in order to meet the demand of the various IBA business lines. Your role includes, among others:
  • organizing activities, allocating and planning resources effectively
  • being responsible for the content of the documents issued by your team (order, clarity, conciseness, style, layout, terminology and elements of regulatory compliance)
  • ensuring and following translation of key documents/manuals
  • identifying and providing development opportunities for your collaborators, growing their technical skills and product knowledge
  • ensuring the team’s specific tools are maintained and efficient

Current challenges

The Documentation manager will face a challenge on the ongoing authoring tool migration, a critical investment for the future of the team: as the team is currently working on the migration of part of the users manuals, a reflection on the current structure of several books will need to take place before the entire content can be moved. As a consequence, the successful candidate will define the next steps of the project with the team and several stakeholders within IBA to ensure that the new versions will meet expectations.

Future outlook

There is likely an interest of the company for the services that could be provided by the documentation team around document edition and translation. The doc manager will also assess these opportunities of growth for the team activities.





Requirements, skills and assets

  • Minimum 10 years of experience in technical documentation for complex equipments (Medical device is an asset)
  • Demonstrated skills in people management, directing and empowering people, supervising and undertaking actions (at least 3 years of experience)
  • Positive mindset, strong communication skills,
  • Interest for the IBA products and technical curiosity a must
  • Experience in a document management system is required (Author-IT and Framemaker are a definitive asset)
  • Language skills: French, English. Other languages are an asset





Who are we?
IBA is a listed company, headquartered in Belgium, and employs 1500 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives
We develop, manufacture and support innovative equipment and software solutions for diagnostic, cancer treatment, and industrial applications.  
Innovating for life since more than 30 years, IBA has opened new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer.  Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally. 
One Mission, 4 business lines 
IBA ‘s world class expertise lies in the development of: 
next generation Proton Therapy technologies  
Radiopharmaceuticals providing oncology care providers with premium quality services and equipment 
Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety 
particle accelerators for the Industrial and medical world. 
Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission:  Protect, Enhance and Save lives. 

Sustainability commitment

As a company, we are focused on striking the right balance between our stakeholders: increasing our market share and the return for our shareholders, improving the quality of life of our customers, patients and employees, and contributing to the well-being of our society, while also maintaining and restoring our planet’s health.

“Since 2021, IBA is recognized as a certified B Corporation (or B Corp). B Corps are companies that promote ‘business as a force for good’, balancing profit and purpose. They meet the highest standards of social and environmental performance, public transparency, and legal accountability.”

Check out our webpage sustainability to find out more! 
Join us 
At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies. 
If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning. 





The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!
By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.​
We are driven by: ​
  • Innovating in a cutting-edge technology environment ​
  • Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses ​
  • Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) ​
  • Acting autonomously and belonging to motivated teams with good work-life balance ​
  • Contributing to a company where sustainability, safety and well-being are key to our success
If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

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Documentation manager

Region: Belgium Kind of contract: Open-ended Work regime: Fulltime Location: BE - Louvain-la-Neuve

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