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Site Administrative Assistant Leuven

   Back Region: Belgium Kind of contract: Open-ended Work regime: Parttime Location: BE - Leuven
Retour Région: Belgium Type de contrat: Open-ended Régime de travail: Parttime Lieu: BE - Leuven
Zurück Region: Belgium Art des Vertrages: Open-ended Arbeit Regime: Parttime Standort: BE - Leuven
  返回 地区: Belgium 样的合同: Open-ended 工作体制: Parttime 地点: BE - Leuven

Job Description

Description de l'emploi



(Permanent contract, Part-time, 50%, working in the morning)
As Site Administrative Assistant for our site in Leuven, you are in charge of the processing and delivery of customer orders (new products, spare parts, on site interventions, pharmaceutical products ...) to ensure a near perfect day to day customer experience.
Challenges we will trust you with
- Handle day to day customer service : follow up, prepare and receptions of orders
- Be the administrative POC for technical interventions
- Be the interface contact with related departments
- Manage and update databases, documentation archives
- Follow-up delivery status and deliveries on time, invoices, payments
- Acting as Environment Health and Safety champion
- Keep the stock inventory up-to-date





What we value
You Have:
- Minimum 2 years’ experience as Assistant, Office Assistant, Project Support Assistant
- Excellent communication skills in written and spoken Dutch; good level in English and French
- A strong knowledge and practice of Microsoft Office tools
- Experience working with figures
- Experience working with SAP
- Environment Health and Safety as a mindset
You are:
- A client minded team player
- A strong communicator with strong interpersonal and listening skills 
- A rigorous and polyvalent person with very good organizing skills
- Analytical with good problem-solving skills
- Able to summarize and share your knowledge
- Proactive, able to take initiatives and propose new ideas
- Willing to become, if not yet, the site’s Environment Health and Safety Champion





Who are we?
IBA is a listed company, headquartered in Belgium, and employs 1500 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives
We develop, manufacture and support innovative equipment and software solutions for diagnostic, cancer treatment, and industrial applications.  
Innovating for life since more than 30 years, IBA has opened new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer.  Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally. 
One Mission, 4 business lines 
IBA ‘s world class expertise lies in the development of: 
next generation Proton Therapy technologies  
Radiopharmaceuticals providing oncology care providers with premium quality services and equipment 
Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety 
particle accelerators for the Industrial and medical world. 
Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission:  Protect, Enhance and Save lives. 

Sustainability commitment

As a company, we are focused on striking the right balance between our stakeholders: increasing our market share and the return for our shareholders, improving the quality of life of our customers, patients and employees, and contributing to the well-being of our society, while also maintaining and restoring our planet’s health.

“Since 2021, IBA is recognized as a certified B Corporation (or B Corp). B Corps are companies that promote ‘business as a force for good’, balancing profit and purpose. They meet the highest standards of social and environmental performance, public transparency, and legal accountability.”

Check out our webpage sustainability to find out more! 
Join us 
At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies. 
If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning. 





The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!
By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.​
We are driven by: ​
  • Innovating in a cutting-edge technology environment ​
  • Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses ​
  • Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair) ​
  • Acting autonomously and belonging to motivated teams with good work-life balance ​
  • Contributing to a company where sustainability, safety and well-being are key to our success
If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

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Site Administrative Assistant Leuven

Region: Belgium Kind of contract: Open-ended Work regime: Parttime Location: BE - Leuven

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